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if you would like to be
placed on the mailing list,
please follow the instructions below.
Dear
Potential Exhibitor/Vendor,
 Thank you for your interest in participating in the 21st Annual of the Stater Bros. Route 66 Rendezvous® to be held in downtown San Bernardino on September 16-19, 2010. For your future reference, the dates for the Rendezvous are always the 3rd weekend in September beginning on Thursday through Sunday.
 The Route 66 Rendezvous® is one of the largest Route 66 automotive celebrations on the road. The Rendezvous is a 4-day 3-night festival of hot rods, muscle cars, customs, classic and vintage vehicles that park and cruise a 35-square block area of the downtown streets of San Bernardino.
VENDOR
MAILING LIST:
As a vendor/exhibitor, you will have the opportunity to showcase your product to hundreds of thousands of spectators and car participants. With the past history of the Route 66 Rendezvous®, we anticipate the vendor areas to be a sell out. We have a first come, first serve policy. Vendor packets are mailed to new vendors in June.
Vendors who participated in the 2009 Route 66 Rendezvous are given first right of refusal to participate and then if space is available, you will be contacted in June of 2010 if your product or food type is needed.
You can understand that we do not want to flood any one area with the same type of food or merchandise and only have so many spaces on the downtown streets. There are five (5) locations in the downtown area for vendors, with food courts on each end of the street. The Rendezvous is different then other events in that the cars are the show and encompass most of the footage on the streets for parking and the cruise route.
By emailing your information, this does not mean that you are a vendor of the 2010 Route 66 Rendezvous. It means that you will be placed on the mailing list to receive information if there is an opening…
Food Vendor example: If a vendor selling Mexican food were to leave, we would contact the vendors on our mailing list selling Mexican food to see if they would like to participate and so on.
Please
email the following information to shelly@route-66.org:
-
Your
Name
-
Name
of Company
-
Address
of Company
-
Phone
Number / Fax Number / Email / Website
-
Type of Vendor (Food, Merchandise, Exhibitor - not selling anything, Non-Profit Organization)
-
Items
to be sold at your booth
-
Booth Size Needed. If you have a trailer, please provide space needed (length and width) including trailer tongue
NOTE:
-
We
do not allow raffles or car giveaways at this event.
-
Your
booth must be staffed at all times during the event.
-
No
T-shirts are allowed to be sold on the Downtown Venue. The Route 66 Rendezvous
has an exclusive to sell T-shirts.
-
No
Rain Dates, No Refunds
-
Sponsor
exclusive applies for carbonated beverages & water.
BOOTH PRICES (All prices below include permit fees)
-
All
Areas: Covers 4 locations on the downtown streets.
-
Area-C:
“Meadowbrook Park” covers a full square block of
plush grass filled with vendors, kid activities, and a firefighter competition on Sunday.
FOOD
BOOTH PRICE LIST (Those selling food or beverages)
All food booths will be inspected for
compliance by the Department of Environmental Health Services and the S.B.
City Fire Department - Fire Prevention Office.
All food vendors MUST provide a complete menu.
You MUST submit a photo of your trailer and/or booth with
your application. All vendors preparing food on-site must provide
 an
enclosed booth as pre-described by the Department of Environmental Health
Services.
Vendors
must stay within their assigned spaces and out of emergency lanes at
all times. All
trailers must conform to assigned space, allow for trailer hitch to
fit within designated space.
Placement of vendor booths is according to the needs of the
event. Booths shall not be
moved at any time. If
vendor violates any of the rules, the vendor shall be shut down and
all fees withheld.
Included
in booth price:
1. A
Canopy Top will be provided for those operations not requiring enclosed
booths. (Vendor must provide tables, chairs, lights, etc.)
2.
City Business License, Environmental Health Permit, Fire Department
Permit (Vendor must
complete all forms and enclose it with your application)
3. Electricity
Provided: 2000 watts/20 amps
only. Please try to be
accurate on number of watts/amps needed. (Example - freezer, blender,
coffee maker, etc.) Additional power may be purchased.
FOOD VENDOR : Booth/Trailer Space:
Downtown Streets (Areas A, B, D & E)
| 10’x10’
Food Booth |
10’x20’
Food Booth |
10’x30’
Food Booth |
10’x40’
Food Booth |
If
additional space is needed, |
| $1,200.00
ea. |
$1,750.00
ea. |
$2,050.00
ea. |
$2,350.00
ea. |
Add
$300.00 per
10 feet. |
FOOD VENDOR : Booth/Trailer Space:
Meadowbrook Park (Area-C)
| 10’x10’
Food Booth |
10’x20’
Food Booth |
10’x30’
Food Booth |
10’x40’
Food Booth |
If
additional space is needed, |
| $700.00 ea. |
$1,000.00
ea. |
$1,200.00
ea. |
$1,400.00
ea. |
Add
$200.00 per
10 feet.
|
MERCHANDISE
/ EXHIBITOR BOOTH PRICE LIST
You
must be specific on ALL merchandise sold.
Exclusivity: Clothing, water or beverages may not be sold without
written authorization by the San Bernardino Convention & Visitors
Bureau. Merchandise not listed may not be sold and may be confiscated!
Please
submit a photo of your booth layout or merchandise with your application.
-
Distribution
of information is prohibited at the Route 66 Rendezvous®
without booth space and vendor/exhibitor contract.
-
Vendors
must stay within their assigned spaces and out of emergency lanes at
all times.
All
trailers must conform to assigned space, allow for trailer hitches to fit
within designated space.
Placement of vendor booths is according
to the needs of the event. Booths
shall not be moved at any time. If
vendor violates any of the rules, the vendor shall be shut down and all
fees withheld.
Included
in booth price:
1. Canopy
Topped Booth Only (Vendor must provide tables, chairs, lights, etc.)
2. City
Business License (Vendor
must complete form provided and enclose it with your application)
3. Electricity
Provided: 500 watts/5 amps (Minimum
requirement for night light operation)
Additional power can be purchased.
MERCHANDISE - BOOTH/TRAILER SPACE:
If 20-ft depth is needed, a $100 fee will be added to prices below. (20-ft. depth space is limited)
|
DOWNTOWN: Areas A, B & D |
| 10’x10’
Booth |
10’x20’
Booth |
10’x30’
Booth |
10’x40’
Booth |
If
additional space is needed, |
| $725.00 ea. |
$1,125.00
ea. |
$1,425.00
ea. |
$1,725.00
ea. |
Add
$300.00 per
10 feet. |
|
Meadowbrook Park
Area-C
|
| 10’x10’
Booth |
10’x20’
Booth |
10’x30’
Booth |
10’x40’
Booth |
If
additional space is needed, |
| $425.00 ea. |
$625.00
ea. |
$825.00
ea. |
$1,025.00
ea. |
Add
$200.00 per
10 feet. |
|
rIGS SPACE/SEMI-TRAILER:
Areas C & F
|
| 30’x60’
Space |
30’x80’
Space |
30’x100’
Space |
30’x 120’
Space |
|
| $1,200.00 ea. |
$1,600.00
ea. |
$2,000.00
ea. |
$2,400.00
ea. |
|
NON-PROFIT
BOOTH PRICE LIST
You
must be specific on ALL merchandise sold.
Exclusivity: Clothing, water or beverages may not be sold without
written authorization by the San Bernardino Convention & Visitors
Bureau. Merchandise not listed may not be sold and may be confiscated!
Please
submit a photo of your booth layout or merchandise with your application.
NOTE:
Non-Profits may not sell food that is prepared onsite.
-
Distribution
of information is prohibited at the Route 66 Rendezvous®
without booth space and vendor/exhibitor contract.
-
Vendors
must stay within their assigned spaces and out of emergency lanes at
all times.
Included
in booth price:
1. Canopy
Topped Booth Only (Vendor must provide tables, chairs, lights, etc.)
2. City
Business License (Vendor
must complete form provided and enclose it with your application)
3. Electricity
Provided: 500 watts/5 amps (Minimum
requirement for night light operation)
Additional power can be purchased.
All Areas:
| 10’x10’
Space |
10’x20’
Space |
10’x30’
Space |
10’x40’
Space |
If
additional space is needed, |
| $250.00 ea. |
$450.00
ea. |
$650.00
ea. |
$850.00
ea. |
Add
$200.00 per 10 feet. |
INSURANCE
All vendors must maintain current general liability insurance in an amount not less than $1,000,000.00, covering the vendor’s activities at the Route 66 Rendezvous® and naming separately as additionally insured parties:
| ADDITIONAL INSURED TO BE NAMED |
1. City of San Bernardino
2. San Bernardino Convention & Visitors Bureau
|
NOTE:
Please make sure to put the name of the event along with the dates in the Description of Operations / Locations / Vehicles / Restrictions / Special Provisions Box:
EXAMPLE:
DESCRIPTION
OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS:
The City of San Bernardino, and San Bernardino Convention & Visitors Bureau are named as additional insured, but only insofar as the operations under this contract are concerned.
Event: Route 66 Rendezvous
●
Dates 9/14/10 - 9/19/10
Proof of the maintenance of such insurance will be provided to the Rendezvous by the cut-off date of July 26th or booth space will be forfeited. Insurance may be purchased through the Rendezvous. (Price quoted is not set by the Rendezvous).
SECURITY
Overnight
security is provided. As with
any outdoor / non-gated event, we recommend that merchandise and/or small
items which can be easily carried away be removed from your booth space
each night.
Neither the
Route 66 Rendezvous® nor the City of
San Bernardino
is responsible for theft or damage to property belonging to persons
participating in the Rendezvous. Nor
does the Route 66 Rendezvous® or the City of
San Bernardino
assume any responsibility for items left unattended during the event.
Exhibitor/Vendor
Hours of Operation
Vendors/Exhibitors must be open during the hours of the event. Vendors/Exhibitors closing time is enforced.
|
Location |
Thursday,
Sept. 16th |
Friday,
Sept. 17th |
Saturday,
Sept. 18th |
Sunday,
Sept. 19th |
|
Area - A
Court Street
(Btwn. "E" St. & "D" St.) |
6:00pm - 10:00pm
(Event Starts at 6pm) |
6:00pm - 9:00pm
(11 am start optional)
(Event Starts at 6 pm) |
10:00am - 10:00pm
(Event Starts at 10am) |
10:00am - 4:00pm!
(Event Starts at 10am) |
|
Area - B
3rd Street
(Btwn. "D" St. & Arrowhead) |
6:00pm
- 10:00pm
(Event
Starts at 6pm) |
6:00pm
- 10:00pm
(11 am start optional)
(Event
Starts at 6 pm) |
10:00am
- 9:00pm
(Event Starts at 10am) |
10:00am
- 4:00pm!
(Event Starts at 10am) |
|
Area -
C
Meadowbrook Park
(Btwn. 3rd St. & Sierra Way) |
6:00pm - 10:00pm
(Event Starts at 6pm) |
6:00pm - 10:00pm
(11 am start optional)
(Event Starts at 6 pm) |
10:00am - 9:00pm
(Event Starts at 10am) |
10:00am - 4:00pm!
(Event Starts at 10am) |
|
Area -
D
Court Street
(Btwn. "D" St. & Arrowhead) |
6:00pm - 10:00pm
(Event Starts at 6pm) |
6:00pm - 10:00pm
(11 am start optional)
(Event Starts at 6 pm) |
10:00am - 9:00pm
(Event Starts at 10am) |
10:00am - 4:00pm!
(Event Starts at 10am) |
|
Area - E
"D" Street
(Btwn. 4th St. & Court St.) |
6:00pm - 10:00pm
(Event Starts at 6pm) |
6:00pm - 10:00pm
(11 am start optional)
(Event Starts at 6 pm) |
10:00am - 9:00pm
(Event Starts at 10am) |
10:00am - 4:00pm!
(Event Starts at 10am) |
|
Area -
F
(Rigs) "D" Street
(Btwn. Court St. & 2nd St.) |
6:00pm - 10:00pm
(Event Starts at 6pm) |
6:00pm - 10:00pm
(11 am start optional)
(Event Starts at 6 pm) |
10:00am - 9:00pm
(Event Starts at 10am) |
10:00am - 4:00pm!
(Event Starts at 10am) |
Note: On Friday’s the downtown employees wander the vendor areas at lunchtime to eat and shop.
Included in the packet you will receive is an application, all required permits, a handbook with all pertinent information, and an event layout map with vendor locations marked in areas A, B, C, D, E and F. A 50% deposit is required when submitting your application; The cut-off date for vendor applications, permits, insurance, and final payment is Monday, July 26, 2010. There will be no new vendor registration at the event!
We hope that you will join us and look forward to the opportunity of working with you on this mutually beneficial event. If you have any questions, please do not hesitate to contact us Monday thru Thursday from 9:00 a.m. - 5:00 p.m.
Shelly
McNaul
Director of Event Operations
Route 66 Rendezvous®
(909) 388-2934, Ext. 23
Email: shelly@route-66.org
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